Clocking In and Out on the Toast Terminal

A few checks before you touch the terminal will prevent the most common time-clock mistakes.

• Notify your on-duty manager when you arrive on property.
• Clock in within five minutes of your scheduled shift start (see the Employee Handbook for full time-clock policy).
• Be in uniform and ready to work before you clock in — not while you are still changing or eating in the break area.
• Know which job code applies to today’s shift (Server, Trainee, Bartender, etc.). If you are unsure, ask your manager before punching in.

Why the job code matters

Toast ties your permissions and labor reporting to the job you select at clock-in. The wrong job code can block you from tasks you need (for example, ringing tables) or record hours under the wrong role for payroll. Always confirm the code on screen matches the work you were scheduled to do.

Use the Toast terminal at your restaurant — the same device you use for POS and table service.

1. Enter your server (employee) number on the login screen.
2. Press “Time Clock” from the main menu.
3. Select your job code — for example “Trainee” or “Server” after training. Read the label carefully before continuing.
4. Press “Clock In” and confirm the success message on screen.

Stay clocked in under the role you are actively working. If your manager moves you to a different job mid-shift (for example, from expo to server), follow your location’s procedure to change job codes — usually through the Time Clock with manager approval.

• Do not ring orders or handle cash drawers unless you are clocked in under a job code that allows it.
• Never clock in or out for another team member (“buddy punching”) — this is prohibited and may result in termination.
• Do not adjust or delete time entries yourself; speak with your manager if a punch is missing or wrong.

At the end of a table-service shift, the recommended path is Shift Review. It walks you through checkout steps and clocks you out when you finish.

1. Enter your server number and press “Go”.
2. Open “Table Service”, then “Shift Review”.
3. Complete each prompt (tips, cash due, etc.) as directed.
4. Select “Finish + Clock Out” when Shift Review is complete.

Using Shift Review helps ensure tips and shift paperwork are submitted before you leave the floor.

If you are not running a full Shift Review (or your manager directs you to use the time clock only), clock out manually:

1. Enter your server number on the Toast terminal.
2. Press “Time Clock”.
3. Press “Clock Out” and confirm you are off the clock.

Wrong job code selected

Tell your manager the same day. They can help correct the punch in Toast or payroll so your hours and permissions stay accurate.

Forgot to clock in or out

Report it to your manager immediately — do not guess times or ask a coworker to edit punches for you.

Cannot ring orders

Usually this means you are not clocked in, or you are on a job code that does not include order entry. Clock in under the correct role or see your manager.

Paycheck pickup, tip reporting, and broader time-clock policy are covered in the Employee Handbook (Payment Procedures and Clock In & Out Procedures).

• Paychecks are typically available at your restaurant on Tuesdays during off-peak hours — only you may pick up your check.
• Report actual tips each shift; follow current tip-reporting guidance in the handbook.
• Pay stubs: www.adamskeegan.com/efficenter